Black Theatre Workshop

There is 1 position currently available:

 

1. EVENT & SALES COORDINATOR

Black Theatre Workshop is seeking an Events & Sales Coordinator to handle school tour sales, event planning of our fundraiser dinner and other office coordination.

The successful, dynamic, bilingual candidate must work well in a fast-paced environment, has excellent time management, interpersonal and communication skills, and is willing to work flexible hours. Experience in non-profit arts organizations, public relations, and/or communications an asset. Above average computer skills with word processing, database management and desktop publishing experience in a Windows environment would also be required. Reporting directly to the General Manager, the Coordinator tasks and responsibilities shall include but not be limited to:

A. Vision Event Coordination

• Coordinating all event planning aspects of the Vision Celebration Gala.
• Create event timelines & task masters.
• Liaison with the venue, entertainment, DJ and honorees.
• Solicit congratulations letters from politicians for event program.
• Contact potential sponsors for raffle prizes, flowers and honoree gifts.
• Coordinate the information needed for the event program, including bios & pictures.
• Manage ticket reservations, including: in-coming reservations, reservation sheets, confirmation calls, telemarketing campaigns, entering new information into the BTW reservation database.
• Contact potential groups and target specific markets for Vision group sales.
• Take and confirm reservations at the BTW offices during working hours.
• Coordinate volunteers for event
• Coordinate the seating plan with the General Manager
• Enter mailing information from new attendees into the mailing database.
• Ensure that administrative needs of the projects are dealt with as required.
• Contribute ideas and suggestions in the overall process.

B. School Tour Coordination

• Coordinating all aspects of school sales for the school tour production.
• The Coordinator will follow set procedures for mail-outs, booking, fees, school files and daily schedule information.
• Be responsible for the logistical and organizational aspects of the school tour.
• Be the liaison person between the General Manager, the schools and contracted Artists to facilitate the dissemination of information as required.
• Ensure that administrative needs of the project are dealt with as required.
• Contact and liaise with school contacts as necessary regarding schedules, e.g. show time, place and artist needs.
• Compile and maintain a complete contact list for future school tours.
• Create and maintaining a school tour binder for the program.
• Communicate with the Segal Centre regarding tickets sold for the public performance
• Enter new information into the BTW reservation database.
• Contribute ideas and suggestions in the overall program process.

C. Mainstage Box Office

• Plan all aspects of the box office for the spring production (April) in liaison with the MAI.
• Contact potential groups and target audience markets for group and school sales.
• Assist in the dissemination and distribution of promotional materials.
• Enter mailing information from new audience members into the theatre mailing database.
• Pass on information to the Office Coordinator in January.

D. Development

• Assist senior staff with the membership campaign.
• Process and acknowledge all memberships
• Develop and/or maintain records, and maintain strong relationships with Theatre donors, potential donors and supporters

E. Administrative

• Answer the telephone as a representation of the company
• Work in collaboration with the General Manager during down time to help accomplish general administrative tasks.
• Enter all new database information in a timely manner according to the format set out by the General Manager.
• Keep personal time sheets updated at all times.
• Be part of the BTW team and be available for all majour BTW events.

Other Information:

Salary for this position is set at $12/hour, based on an expected 35-hour work week with some evening/weekend work required. Contract to begin August 31, 2015 and run for 26 weeks (until February 26, 2016). Applicants must be eligible for Emploi Québec Employment Subsidies (Currently unemployed , on Employment Insurance or on welfare) and hold a letter stating this fact (Lettre d’admissibilité à la mesure Subvention salariale).

Please visit http://emploiquebec.gouv.qc.ca/en/citizens/starting-a-new-job/employment-integration-programs/wage-subsidy/ for full details.
Please submit a letter, resume and your Employ Quebec eligibility letter to the General Manager, Black Theatre Workshop by fax: (514) 932-6311 or by email: gm[AT]blacktheatreworkshop.ca
Deadline: ASAP
All applicants are thanked for their interest however only those selected for an interview will be contacted.

 Position available as of January 4th, 2016

 2. BOX OFFICE COORDINATOR

Black Theatre Workshop is seeking a Box Office Coordinator to handle group sales of our spring production play and general office coordination.

The successful, dynamic, bilingual candidate must work well in a fast-paced environment, has excellent time management, interpersonal and communication skills, and is willing to work flexible hours. Experience in non-profit arts organizations, public relations, and/or communications an asset. Above average computer skills with word processing, database management and desktop publishing experience in a Windows environment would also be required. Reporting directly to the General Manager, the Coordinator’s tasks and responsibilities shall include but not be limited to:

A. Mainstage Box Office

• Plan and execute all aspects of the box office for the spring production (April) in liaison with the MAI.
• Contact potential groups and target audience markets for group and school sales.
• Manage box office issues that may arise including representing BTW at the theatre, handling complementary tickets and being available to audience members to answer questions and solve problems.
• Enter mailing information from new audience members into the theatre mailing database.
• Collect and process data from Audience Surveys.
• Assist in the dissemination and distribution of promotional materials.
• Assist the Marketing Coordinator with Marketing, Media and Event Coordinating tasks.
• Establish new box office initiatives.

B. Vision Event Coordination

• Aid staff with the execution of the Vision Celebration Gala.
• Take over ticket reservations in January from the Event Coordinator including: in-coming reservations, reservation sheets, confirmation calls, telemarketing campaigns.
• Contact potential groups and target specific markets for Vision group sales.
• Take and confirm reservations at the BTW offices during working hours.
• In conjunction with the General Manager manage the Box Office on the night of the event.
• Enter mailing information from new attendees into the mailing database.
• Contribute ideas and suggestions in the overall process.

C. Other Box Office

• Ticket reservation and organizational aspects of the spring Discovery Series.
• Manage box office issues that may arise including representing BTW at the theatre, handling complementary tickets and being available to audience members to answer questions and solve problems.
• Ensure that administrative needs of the projects are dealt with as required.
• Contribute ideas and suggestions in the overall processes.

D. 2016-2015 Sales & Planning

• Start the sales for the 2016 school tour production
• Start pre-sales and group sales for the 2016-17 Mainstage production
• Create Event timelines & task masters
• The Coordinator will follow set procedures for mail-outs, booking, fees, school files and daily schedule information.
• Contact and liaise with school contacts as necessary regarding schedules, e.g. show time, place and artist needs.
• Compile and maintain a complete contact list for future school tours.
• Create and maintaining a school tour binder for the program.
• Contribute ideas and suggestions in the overall program process.

E. Development

• Coordinate and expand the Theatre’s on-going membership drive
• Process and acknowledge all memberships
• Develop and/or maintain records, and maintain strong relationships with Theatre donors, potential donors and supporters
• Research, identify and pursue prospective new individual and corporate donor contacts

F. Administrative

• Answer the telephone as a representation of the company
• Work in collaboration with the General Manager during down time to help accomplish general administrative tasks.
• Enter all new database information in a timely manner according to the format set out by the General Manager.
• Keep personal time sheets updated at all times.
• Be part of the BTW team and be available for all majour BTW events.

Other Information:

Salary for this position is set at $12/hour, based on an expected 35-hour work week with some evening/weekend work required. Contract to begin January 4, 2016 and run for 26 weeks (until July 1, 2016). Applicants must be eligible for Emploi Québec Employment Subsidies (Currently unemployed , on Employment Insurance or on welfare) and hold a letter stating this fact (Lettre d’admissibilité à la mesure Subvention salariale).

Please visit http://emploiquebec.gouv.qc.ca/en/citizens/starting-a-new-job/employment-integration-programs/wage-subsidy/ for full details.

Please submit a letter, resume and your Employ Quebec eligibility letter to the General Manager, Black Theatre Workshop by fax: (514) 932-6311 or by email: gm[AT]blacktheatreworkshop.ca
Deadline: November 24th, 2015
All applicants are thanked for their interest however only those selected for an interview will be contacted.