Jobs

Job Listing

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BOX OFFICE COORDINATOR

Black Theatre Workshop is seeking a Box Office Coordinator to handle group sales of our spring production play and general office coordination.

The successful, dynamic, bilingual candidate must work well in a fast-paced environment, has excellent time management, interpersonal and communication skills, and is willing to work flexible hours. Experience in non-profit arts organizations, public relations, and/or communications an asset. Above average computer skills with word processing, database management and desktop publishing experience in a Windows environment would also be required. Reporting directly to the General Manager, the Coordinator’s tasks and responsibilities shall include but not be limited to:

Mainstage Box Office

  • Plan and execute all aspects of the box office for the fall production in liaison with the Segal.
  • Contact potential groups and target audience markets for group and school sales.
  • Manage box office issues that may arise including representing BTW at the theatre, handling complementary tickets and being available to audience members to answer questions and solve problems.
  • Enter mailing information from new audience members into the theatre mailing database.
  • Collect and process data from Audience Surveys.
  • Assist in the dissemination and distribution of promotional materials.
  • Assist the Marketing Coordinator with Marketing, Media and Event Coordinating tasks.
  • Establish new box office initiatives.

Vision Event Coordination

  • Aid staff with the execution of the Vision Celebration Gala.
  • Take over ticket reservations in January from the Event Coordinator including: in-coming reservations, reservation sheets, confirmation calls, telemarketing campaigns.
  • Contact potential groups and target specific markets for Vision group sales.
  • Take and confirm reservations at the BTW offices during working hours.
  • In conjunction with the General Manager manage the Box Office on the night of the event.
  • Enter mailing information from new attendees into the mailing database.
  • Contribute ideas and suggestions in the overall process.

Other Box Office

  • Ticket reservation and organizational aspects of the spring Discovery Series.
  • Manage box office issues that may arise including representing BTW at the theatre, handling complementary tickets and being available to audience members to answer questions and solve problems.
  • Ensure that administrative needs of the projects are dealt with as required.
  • Contribute ideas and suggestions in the overall processes.
  • Coordinate and expand the Theatre’s on-going membership drive
  • Process and acknowledge all memberships
  • Develop and/or maintain records, and maintain strong relationships with Theatre donors, potential donors and supporters
  • Research, identify and pursue prospective new individual and corporate donor contacts

Administrative:

  • Answer the telephone as a representation of the company
  • Work in collaboration with the General Manager during down time to help accomplish general administrative tasks.
  • Enter all new database information in a timely manner according to the format set out by the General Manager.
  • Keep personal time sheets updated at all times.
  • Be part of the BTW team and be available for all majour BTW events.

MARKETING ASSISTANT

Black Theatre Workshop is seeking a Marketing Assistant to work with our marketing strategy, assist with event planning of our fundraiser dinner and development plans.

The successful, dynamic, bilingual candidate must work well in a fast-paced environment, has excellent time management, interpersonal and communication skills, and is willing to work flexible hours. Experience in non-profit arts organizations, public relations, and/or communications an asset. Above average computer skills with word processing, database management and desktop publishing experience in a Windows environment would also be required. Reporting directly to the General Manager, the Assistant’s tasks and responsibilities shall include but not be limited to:

Marketing

  • Working in close and regular consultation with the Outreach & Development Coordinator, the Assistant will be responsible for aiding with all aspects of the marketing campaigns.
  • Solicit ads and artists bios for programme
  • Assist in social media strategy
  • Network with student groups
  • Contribute ideas and suggestions in the overall processes.

Vision Coordination

  • Assist the Outreach & Development Coordinator with the coordinating all aspects of the Vision Celebration Gala.
  • Coordinate the information needed for the event program, including bios & pictures.
  • Contact potential sponsors for raffle prizes, flowers and honoree gifts.
  • Coordinate the seating plan.
  • Coordinate volunteers for event.
  • Contribute ideas and suggestions in the overall sales process.

Development

  • Coordinate and expand the Theatre’s on-going membership drive
  • Process and acknowledge all memberships
  • Develop and implement individual, membership and corporate campaigns
  • Research, identify and pursue prospective new individual and corporate donor contacts
  • Develop and/or maintain records, and maintain strong relationships with Theatre donors, potential donors and supporters

Administrative

  • Answer the telephone as a representation of the company
  • Work in collaboration with the General Manager during down time to help accomplish general administrative tasks.
  • Enter all new database information in a timely manner according to the format set out by the General Manager.
  • Keep personal time sheets updated at all times.
  • Be part of the BTW team and be available for all majour BTW events.

Other Information:

Salary for these positions is set at $13/hour, based on an expected 35-hour work week with some evening/weekend work required. Contracts to begin August 21, 2017 and run for 30 weeks (until March  2018). Applicants must be eligible for Emploi Québec Employment Subsidies (Currently unemployed , on Employment Insurance or on welfare) and hold a letter stating this fact (Lettre d’admissibilité à la mesure Subvention salariale).

Please visit http://emploiquebec.gouv.qc.ca/en/citizens/starting-a-new-job/employment-integration-programs/wage-subsidy/ for full details.

Please submit a letter, resume and your Employ Quebec eligibility letter to the General Manager, Black Theatre Workshop by fax: (514) 932-6311 or by email:  gm@blacktheatreworkshop.ca

Deadline: August 6, 2017

All applicants are thanked for their interest however only those selected for an interview will be contacted.